Fleet Management Add-on

đźšš SAP Business One Fleet Management Add-on

Comprehensive Vehicle, Driver & Maintenance Tracking within Your ERP

âś“ Seamless Integration with SAP Business One
âś“ Complete End-to-End Fleet Management
âś“ Real-Time Tracking and Monitoring
âś“ Automated Maintenance Scheduling
âś“ Comprehensive Financial Controls
âś“ Data-Driven Decision Making

🔍 Overview

The Fleet Management Add-on for SAP Business One is a specialized module designed to help businesses manage their entire fleet lifecycle—covering vehicles, drivers, trips, fuel, maintenance, costs, and regulatory compliance. Whether you own a logistics company, construction firm, or an enterprise with company vehicles, this add-on brings centralized control and reporting into your core SAP B1 system.

It integrates seamlessly with SAP B1’s financial, inventory, purchasing, and human resources modules—providing full visibility into vehicle performance, cost efficiency, and operational readiness.

đźš— Key Features

Vehicle Master Data Management

  • Link vehicles with cost centers or branches
  • Maintain a centralized repository of all vehicles with details such as:
  • Registration info, chassis/engine number
  • Make/model, fuel type, capacity
  • Insurance, licenses, and roadworthiness documents

Driver Management

  • Create driver profiles with license info, expiry dates, certifications
  • Track driver assignments, performance, and compliance
  • Integration with HR or payroll for allowances or deductions

Route Master Data

Operations Management

Maintenance & Service Scheduling

  • Schedule preventive maintenance based on mileage or time
  • Log service history, parts used, and repair vendors
  • Trigger service reminders or automatic purchase requests
  • Avoid downtime through proactive servicing

Trip & Dispatch Management

  • Plan, assign, and monitor trips and delivery schedules
  • Record trip logs: routes, kilometers, load, departure & return times
  • Assign vehicles and drivers to routes with validation checks

Fuel Management

  • Log fuel consumption entries per trip or refuel event
  • Track fuel suppliers, receipts, costs per km/litre
  • Monitor consumption trends and detect anomalies or wastage

Tyre Management

  • Track tyre changes, rotations, and life cycles
  • Tyre replacements and service history
  • Maintain inventory links to parts used in maintenance

Wizards

Insurance & Regulatory Compliance

  • Monitor insurance policies, expiry dates, and premium payments
  • Get alerts for upcoming renewals (e.g., logbook, inspection, licenses)
  • Maintain document attachments and audit logs

Cost Management & Financial Integration

  • Allocate direct and indirect costs (fuel, repairs, fines, tolls)
  • Link with SAP B1 Financials for automatic journal entries
  • Compare actual vs. budgeted operating costs per vehicle

GPS Integration (Optional)

  • Integrate with GPS tracking systems for real-time location and route analytics
  • Automate trip distance, fuel usage, and idle time reporting

Android Mobile App for Drivers (Optional)

  • Android mobile app for drivers to track the live location

Reports & Dashboards

  • Trip summaries, fuel efficiency, maintenance schedules
  • Cost per vehicle/driver/route analysis
  • Graphical dashboards for fleet KPIs and exception reporting