🚚 SAP Business One Fleet Management Add-on
Comprehensive Vehicle, Driver & Maintenance Tracking within Your ERP
🔍 Overview
The Fleet Management Add-on for SAP Business One is a specialized module designed to help businesses manage their entire fleet lifecycle—covering vehicles, drivers, trips, fuel, maintenance, costs, and regulatory compliance. Whether you own a logistics company, construction firm, or an enterprise with company vehicles, this add-on brings centralized control and reporting into your core SAP B1 system.
It integrates seamlessly with SAP B1’s financial, inventory, purchasing, and human resources modules—providing full visibility into vehicle performance, cost efficiency, and operational readiness.
🚗 Key Features
1. Vehicle Master Data Management
- Maintain a centralized repository of all vehicles with details such as:
- Registration info, chassis/engine number
- Make/model, fuel type, capacity
- Insurance, licenses, and roadworthiness documents
- Link vehicles with cost centers or branches
2. Driver Management
- Create driver profiles with license info, expiry dates, certifications
- Track driver assignments, performance, and compliance
- Integration with HR or payroll for allowances or deductions
3. Trip & Dispatch Management
- Plan, assign, and monitor trips and delivery schedules
- Record trip logs: routes, kilometers, load, departure & return times
- Assign vehicles and drivers to routes with validation checks
4. Fuel Management
- Log fuel consumption entries per trip or refuel event
- Track fuel suppliers, receipts, costs per km/litre
- Monitor consumption trends and detect anomalies or wastage
5. Maintenance & Service Scheduling
- Schedule preventive maintenance based on mileage or time
- Log service history, parts used, and repair vendors
- Trigger service reminders or automatic purchase requests
- Avoid downtime through proactive servicing
6. Tyre & Battery Tracking
- Track tyre changes, rotations, and life cycles
- Monitor battery replacements and service history
- Maintain inventory links to parts used in maintenance
7. Insurance & Regulatory Compliance
- Monitor insurance policies, expiry dates, and premium payments
- Get alerts for upcoming renewals (e.g., logbook, inspection, licenses)
- Maintain document attachments and audit logs
8. Cost Management & Financial Integration
- Allocate direct and indirect costs (fuel, repairs, fines, tolls)
- Link with SAP B1 Financials for automatic journal entries
- Compare actual vs. budgeted operating costs per vehicle
9. GPS & Telematics Integration (Optional)
- Integrate with GPS tracking systems for real-time location and route analytics
- Automate trip distance, fuel usage, and idle time reporting
10. Reports & Dashboards
- Trip summaries, fuel efficiency, maintenance schedules
- Cost per vehicle/driver/route analysis
- Graphical dashboards for fleet KPIs and exception reporting
🧩 Technical Features
- Built on SAP Business One SDK and works with both SAP HANA and SQL Server versions.
- Supports UDFs, User-Defined Tables (UDTs), and Formatted Searches for customization.
- Compatible with SAP B1 Mobile App (limited functionality for drivers or trip approvals).
- Add-on available for both deployed on-premise or in the cloud.
🎯 Business Benefits
- Enhanced Operational Control: Centralized system to manage vehicles, drivers, and activities.
- Cost Optimization: Gain insights into where fuel or maintenance costs can be reduced.
- Compliance & Safety: Avoid penalties and improve fleet safety with proactive alerts.
- Data-Driven Decisions: Use real-time reports to optimize fleet usage and asset investment.
👤 Ideal for:
- Logistics, distribution & courier companies
- Construction and civil engineering firms
- Government and NGO fleets
- Manufacturing companies with delivery fleets
- Vehicle leasing and rental businesses